Survive & Thrive Conference FAQS

How do I register?  
You can register online below.


REGISTER HERE

 

When can I check in at the conference?  

Friday, November 14  |  3:00 – 6:00 pm 

Saturday, November 15  |  7:30 – 8:30 am

I registered, but now I cannot attend. What do I do?  

We are sorry to hear that you are unable to attend. We hope you’ll join us at the next Survive & Thrive program and other Texas Oncology Foundation support programming.  To cancel or donate your ticket, email TXOF@usoncology.com. 

How do I confirm my registration?  

You will receive a registration confirmation to the email you listed on your registration form. If you do not have that confirmation, email TXOF@usoncology.com for assistance.  

Is parking available?  

Yes! The Sheraton has a parking garage. Free daytime parking is provided in the hotel garage or across the street. Overnight parking fees should be paid directly to the hotel.

What meals will be provided? 

Water and other beverages are available throughout the day. 

• Friday: Dinner is available on Friday evening.  

• Saturday: Breakfast, lunch, and snacks at the Vendor Market are provided for all registrants. 

• Saturday Pajama Party: Light snacks are provided at the Weekend Warrior Pajama Party. 

• Sunday: Continental breakfast is provided for those selecting the Weekend Warrior package. 

Note: Dinner is on your own Saturday night to allow you more time to connect with others informally.  

Where should I stay?

A block of rooms is reserved with a group rate at the conference hotel.  

Sheraton Austin Georgetown Hotel & Conference Center 

1101 Woodlawn St. Georgetown, TX 78268 

Hotel Front Desk: 737-444-2700 

Book online here with a direct link for Survive & Thrive  

How do I indicate special dietary needs?  

The registration form includes a dietary restrictions and food allergies section. Please indicate if you require vegan, vegetarian, or gluten-free options and specific food allergies you have. 

My stamina is unpredictable. Can I step out to rest as needed?  

The conference is designed to meet participants where they are. We understand that cancer treatment and its side effects can take a toll on energy and stamina. If you need a few moments of quiet to relax, our Resource and Respite Room is available on the same floor as the conference sessions. Please feel free to step away longer as you need and rejoin activities as you are able.   

Is the venue accessible?  

The conference hotel is accessible. If you need specific ADA accommodation for your hotel stay, reach out to the hotel directly at 737-444-2700. If you need special ADA accommodations for the conference itself, please email TXOF@usoncology.com, and we will do our best to meet your needs. 

What is new this year?  

Survive & Thrive Conference 2025 is now extended to Friday afternoon and evening. Enjoy kickoff activities in the afternoon, followed by dinner with ice breakers, and an inspiring keynote address on Friday evening.  

Survive & Thrive Conference 2025 will feature sessions tailored to attendees based on where they are in the cancer experience. New for 2025, follow a session track that helps you READY yourself for the cancer experience and into survivorship, gather the tools to help SET you up to conquer the myriad of challenges cancer brings, and fill your cup with inspiration to GO forth with confidence and renewed energy.  

What are the tracks?  

Survive & Thrive Conference 2025 will feature sessions tailored to attendees based on where they are in the cancer experience. When you register, select one of the tracks below, and you will receive an agenda customized to you. Please select the option that best suits you as you are currently feeling today. All participants will be poised to GO! 

Tracks are designed to give guidance on suggested sessions to attend. However, you can attend any session that interests you.  

READY 

Participants choosing this track might be newly diagnosed or just starting treatment. Sessions will focus on readying yourself and taking an inventory of where you currently are. We will dive into how to start processing your or your loved one’s cancer diagnosis and gain some tools to know what questions to ask and where to find resources and help.  

SET  

Participants choosing this track are often currently in treatment and post-treatment. These cancer survivors and caregivers are ready to take the education and practical tools and meaningfully walk through this experience. Workshops will focus on exercise, nutrition and journaling, art therapy, and meditation. 

Is there programming for non-patients?  

Yes! Sessions are designed to be beneficial for caregivers, loved ones, and healthcare professionals. Many patients attend with a loved one, caregiver, or spouse and often find that they attend some sessions together and others separately depending on their interests.  

How do I sign up for breakout sessions?  

When you register, you will sign up for either the READY track or the SET track. If you are interested in a session different from the track you signed up for, no problem. Tracks are designed to give guidance on suggested sessions to attend. However, you can attend any session that interests you.  

Will sessions be recorded?  

Yes, sessions on the main stage will be recorded and added to a private playlist for registrants.  

Will I actually get to meet people?  

Yes! Friday’s kickoff activities and dinner with ice breakers give you an immediate opportunity to meet others. During the live sessions, there are opportunities to connect with the people around you. We keep lunch open for networking and also have a vendor market and happy hour on Saturday afternoon to give you a space to spend time with new friends. For those selecting the Weekend Warrior package, the pajama party on Saturday night and Sunday morning breakfast are a great way to connect with people as well. A Resource and Respite Room provides a quiet space if you need a few minutes to relax.   

How can I share my story or feedback?  

We love hearing from you! We’ll have testimonial cards at the conference to share your story. The conference also has participant surveys to gather feedback on what resonates the most with participants and your great ideas for making the conference even better.  

What should I bring? 

•  A sweater because hotel conference rooms can be cold. 

• A backup battery if you plan to take notes on your phone/tablet. 

• Pen and notepad for taking notes, if you prefer paper.   

• Dress in athleisure wear for any movement workshops. 

• If you register for the Weekend Warrior package, bring a favorite pair of pajamas for Saturday night’s pajama party.  

How can I volunteer?  

Volunteers are essential to our success! You can sign up via the volunteer form. Volunteers receive meals, T-shirts, and community service hours. Our volunteer coordinator will reach out to you to discuss specific opportunities.


VOLUNTEER FORM